Quick Access Links

Need to change or update your registration? Complete our registration change form.
Complete the sibling discount form if you have two or more children enrolling in the same week(s) of camp.

Parent Handbook: English  Spanish


Registered Camper Information

For 113 summers, the YMCA of Greater Brandywine has helped kids enjoy their summer through our core values: caring, honesty, respect and responsibility. Communication and parental involvement is essential for a positive camp experience. We look forward to serving your family this summer! 

What do I do if I need to update or change my registration?

Currently registered families who need to adjust, change or cancel their registration should complete our Registration Change Form.

Please complete the form for each registered camper in your family.

  • Deposits are non-refundable and non-transferable.
  • For additions, a $35 per child, per camp deposit is due at the time of registration.
  • Additions made less than 14 days prior to the camp start date must be paid in full at the time of registration.
  • No refunds are provided for cancellation or transfer requests received within 15 days of the start of the camp week.
  • Cancellations must be made at least 15 days prior to the camp start in order to receive a refund. The notice MUST be submitted via the registration change form. Please note that camp deposits are non-refundable and non-transferable. 
     
  • I agree to pay outstanding camp balances at registration or on due dates for my child(ren)’s camp sessions.  
  • If payment is not made by the deadline of Thursday at noon, the week prior to camp, my camper will be unenrolled from camp for that week.
  • I understand that there are no refunds available after the start of a camp week or if I cancel within two weeks of the session start date. 
     

Questions about changes in registration should be directed to our camp team at campadmin@ymcagbw.org

How do you manage camper allergies, medical needs or emergency contacts?

All registered campers will be provided with a link to ePACT, our HIPPA-Compliant system for managing camper's medical information and emergency contacts, prior to the start of camp. Information provided to ePACT is owned by you and our counselors and staff will be provided access while your camper is in our program. Learn more about ePACT.

Parents can update their forms and information in ePACT at any time throughout the summer. 

Note: EPact must be completed prior to your child's first day of camp. Our full medication policy, nut-free policy and information about allergies, emergency medical care and more is available in our Parent Handbook. English Version   Spanish Version

What should I bring to camp?

Campers will need to bring in a camp bag or backpack daily:

Please label all personal items. 

  • Weather appropriate attire
  • Camp appropriate footwear (typically closed-toe supportive sneakers or sandals)
  • Hat
  • Rain Jacket
  • Sunglasses
  • Backpack
  • Water Bottle(s)
  • Sunscreen
  • Bug Spray
  • Pool Towel
  • Bathing suit and pool shoes
  • Plastic bag for wet clothing
  • Change of clothes (shirt, pants, underwear, socks)
  • Lunch/Snacks [we are a peanut-free campus]
  • Any needed hygienic supplies
  • Any equipment advised by camp directors for specialty camps

Campers are not permitted to bring electronic devices, cell phones, PSPs, Nintendo DS's, sports equipment, money, weapons or toys from home and should not wear clothing with inappropriate logos. 

More information is available in our Parent Handbook. English Version   Spanish Version

How can I confirm what weeks of camp my child is enrolled in?

Log into your YMCA account and select the “View Family Member’s Schedule” hyperlink. Select the name of the child and the Camp/Childcare schedule details to view a weekly layout.

Can I make payment in advance of the due date?

Yes! Those responsible for payments can log into their YMCA account and select the “Pay on Account” hyperlink. 

How can I confirm my payment plan?

Those responsible for payments can log into their YMCA account and select the “Pay on Account” hyperlink. Select the appropriate receipt number and scroll to the bottom of the page to view the payment plan.

If you are set up for automatic payments, the account provided at the time of registration will be charged on the Sunday, two weeks prior to that start of camp. Please contact campadmin@ymcagbw.org if this needs to be changed. 

When is the deadline to register for next weeks camp?

Online registration deadline is 10:00 PM on Wednesday the week before that camp start date.*

If you have any questions or concerns on registration or billing contact the Camp Admin Team at campadmin@ymcagbw.org.  



*Because of this update to registration, there will be no late fee charges for summer camp registration. 

What if my child has an IEP?

At the Y, we are here to help each child reach their individual goals, based on their personal needs.  We know some children require alternative support and expectations to help them do their best every day.  It is so important that we work with you and your child to learn more about what they need.  If your child has an IEP, IFSP or 504 plan, please share that with the director so that we can help ensure a smooth transition for your child and they can thrive in summer camp! 
 

Summer Camp Information

What are your camp hours?

Our camps have several options for families seeking camps to best fit their schedules and care is available from 7 AM - 6 PM daily. 

  • Full-day programs run from 9 AM - 4 PM with camp drop off beginning at 8:30 AM
     
  • Half-day programs run from 9 AM - 12 PM or 1 - 4 PM
     
  • Before Camp Time - $25/week/camper 7 - 9 AM (you must register in advance for Spark AM Care)
     
  • After Camp Time (FREE)* 4 - 6 PM 

* Campers who attend summer camp at the Oscar Lasko YMCA & Childcare Center through the Believe and Achieve program pay $20 per week for Before OR After Care or $35 per week for both. 

What kinds of activities will be available at camp?

Daily activities vary from camp to camp and week to week, but the typical daily components include: 

  • Opening/closing ceremonies
  • Small group time for each age group and their counselors
  • Large group or all camp activities (Special events)
  • Lunch 
  • Quiet time
  • Activity periods

The camp programs include, but are not limited to: gym and field games, sports, drama, swimming, arts & crafts, cooking, music, outdoor living, science and nature, STEM, academic enrichment activities.

We are also intentional about incorporating language arts and math opportunities into our activities to support students academically during the summer months.

Is a YMCA Membership Required for Registration?

A YMCA membership is not required to register for camp, however, depending on the number of weeks your child is attending, it may be worth the membership to take advantage of member pricing.

Those must maintain a YMCA membership prior to registration and through the end of a camp session receive the member rate. If the membership is not maintained during this period, the rate will be adjusted to the non-member rate. No changes to the rates will be made if a YMCA membership has been started AFTER the camp registration has been processed. 

How does camp drop off and pick up work?

Drop off (which begins at 8:30 AM) and pick up may vary slightly from branch to branch, but we do rolling drop off and pick up at all our branches.  Rolling car line means the parent/guardian does not need to leave the car!  Our staff come to you. 

A sign-in/out area will be available when you arrive at the site.

Your child will only be released to the parent/guardian or another authorized adult you have indicated on Epact. This list can be updated on Epact at any time

  • Please follow the drop off and pick up procedure for your camp locations.
     
  • You must sign your full name and time on the attendance roster when dropping off and picking up your child(ren).
     
  • Photo identification will be checked daily. 

More details can be found in our Parent Handbook. English Version   Spanish Version

Is there a weekly deposit for summer camp?

Yes. A camp deposit of $35 per child per week is due at the time of registration. Deposits are non-refundable and non-transferable and are subtracted from your weekly rate. Please note camp registration takes place online. 

What is your refund policy?

Need to change or update your registration? Please complete our registration change form.

Canceling Your Camp Registration

  • 15 Days Notice Prior to the Start of Your Camp - If for any reason you need to cancel your camp registration, you will receive a refund for any fees you have paid not including the weekly camp deposit of $35 (camp deposit is non-refundable, non-transferable) if you cancel at least 15 days prior to the first day of the camp session for which you are registered. Please submit the registration change form to change or update your registration. 
  • Less than 15 Days Prior to the Start of Your Camp - If for any reason, you need to cancel your camp registration within the 15 days immediately prior to the start of your child’s camp, refunds will not be given, per our current policy.
     
  • No Show - If you are registered for a camp session and do not attend for any reason and/or do not notify us that you will not be attending at least 15 days prior to the start of the session, refunds will not be issued.

 Refunds for Illness or Quarantine:

  • In the event that your child has a positive case in their stable group at the YMCA and must quarantine. As the YMCA is unable to provide care for your child until the end of the quarantine period, full credit will be provided for the duration of the quarantine.
     
  • In the event that your child is sick, regardless of illness, or absent for a reason not listed above. No refunds will be available.
     
  • Unless otherwise specified, all camps are offered Monday-Friday. If you are not able to attend any portion of the camp week no pro-rated fees, credits or refunds will be provided.

Questions or enrollment changes should be directed to our summer camp team at campadmin@ymcagbw.org.
 

Do you offer sibling discounts?

Yes. Families with two or more children signing up for the same week(s) of camp will receive a 10% discount off of the lowest weekly fee*. 

If you register online, please complete the sibling discount form and a discount will be applied to your account.

Sibling Discount Form


* Some restrictions apply.

Please note: Sibling discounts cannot be combined with financial assistance and/or staff discounts.

Do you offer scholarships or Financial Assistance?

At the YMCA, we do not turn anyone away due to an inability to pay. The Y is a non-profit charitable organization that strengthens the foundations of our community. Thanks to donations to the Y's Annual Campaign, we can offer financial assistance to those unable to pay the standard fees.* 

Anyone is invited to apply for an income-based YMCA membership or financial assistance. Those receiving income-based memberships are also eligible to receive discounted rates for programming, including camp!

Learn More about Financial Assistance

If your family is receiving ELRC funding for Brandywine, Octorara or Oscar Lasko YMCA Camp:

  • Please contact campadmin@ymcagbw.org to complete a registration packet for each child
  • $10 CCW weekly fee applies in addition to weekly copay for camp
  • Please contact your caseworker regarding summer care intentions

*Not all camps qualify for assistance. If you have an active YMCA IBM Membership, Financial Assistance is available for all camps.   

How will staff be trained and monitored?

Supervisors and site directors have degrees in education or related fields and have the required number of years of experience working with children according to DHS qualifications. Our college-aged counselors have experience with children and many are taking classes in child care, physical education art, or related fields.

Staff are required to wear a name tag or staff shirt and project a professional image. Conditions of employment include, but are not limited to, the following:

  • First Aid/CPR
  • Background Checks/Screening Process
  • Training in Safety and emergency procedures
  • Program-specific certifications
  • 2 written references
  • Proof of education, college course, and/or experience.

All staff are required to have 30+ hours prior to the start of camp. In addition, they receive on the job training, and are required to attend staff meetings on a regular basis. Topics include, but are not limited to: Child care knowledge, group work skills, behavior management, emergency procedures, and program content.  

What happens if the weather gets bad and you have to go inside? 

Our camp staff are equipped with “rainy day” schedules to ensure your camper is having just as much fun inside on a rainy day, as they do outside if it is sunny. 

What health and safety protocols have been implemented as a result of COVID-19?

Our highest priority is always protecting the health and safety of your children, our staff and our members. Due to COVID-19, procedures and protocols are based on the latest directives and recommendations provided by the CDC, the American Academy of Pediatrics and the State of Pennsylvania. 

Our talented team continually works to ensure the safest experience possible, while ensuring children still have every opportunity to learn, grow and thrive. Please review our protocols

Does the YMCA of Greater Brandywine offer overnight camps?

We do not offer overnight camps at the YMCA of Greater Brandywine, however; our YMCA neighbors at The South Mountain YMCA Camps do! Please learn more about our friends over at Camp Conrad Weiser for overnight options.