2021 Summer Camp FAQ

We can't wait to see you this summer!

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What health and safety protocols have been implemented as a result of COVID-19?

Our highest priority is protecting the health and safety of your children, our staff and our members. The health and safety procedures we have implemented are based on the latest directives and recommendations provided by the CDC, the American Camping Association and the State of Pennsylvania.

These include, but are not limited to:

  • Masks are required for all camp staff and campers over the age of two. Masks can be removed if a child is outdoors and able to consistently maintain a social distance of at least six feet from individuals who are not a part of their household, as well as during mealtimes and while swimming. 
     
  • All staff are screened prior to the start of each day. Anyone exhibiting a temperature of 100.3 or higher or other symptoms of illness is not permitted to attend camp or childcare programs. 
     
  • Parents are to self-screen their campers daily before bringing them to camp. Campers with a temperature of 100.3 or higher, who have come in contact with someone with COVID-19 in the last four days or are exhibiting two or more COVID symptoms should not come to camp.
     
  • Additional training for staff and campers on good hygiene practices. All campers participate in an orientation that includes a discussion on the need to be attentive to personal space and avoid close contact, stable group management, handwashing techniques, mask management, keeping hands away from the face, sneezing and coughing etiquette and respecting others' belongings.
     
  • Frequent hand-washing breaks and enhanced disinfecting procedures have been implemented. In addition, multiple hand washing stations are available at each campsite. Campers and staff wash their hands upon arrival and multiple times during the day. Staff instruct children how to wash hands effectively, and we ask that you review the importance of handwashing at home. Hand sanitizer is available if/when sinks are not close by.
     
  • Parents and guardians remain in their cars during camp drop-off and pickup with a member of our staff accompanying each child to the campsite. 
     
  • Camper groups are smaller and activities, where staff and children can be spaced further apart, are employed. 
     
  • Social distancing is employed through the use of stable groups. Every effort is made to keep siblings in the same group, as well as having the same staff member with each group. This group is autonomous, maintaining recommended social distancing from all other groups and in this way, the children are limited in their exposure to others.

Note: Policies and procedures are subject to change prior to the start of camp if guidance evolves from federal, state and local health agencies. Registered families will receive updated communications prior to the start of camp regarding any changes.

What is your refund policy?

We understand that this situation is fluid and have adjusted our refund and cancellation policy as follows.

Canceling Your Camp Registration

  • Two Weeks Prior to the Start of Your Camp - If for any reason you need to cancel your camp registration, you will receive a full refund for any fees you have paid, including deposits, if you cancel at least two weeks prior to the first day of the camp session for which you are registered. Please contact our Summer Camp Team at campadmin@ymcagbw.org if you need to cancel your camp registration.
     
  • Less than Two Weeks Prior to the Start of Your Camp - If for any reason, you need to cancel your camp registration within the two weeks immediately prior to the start of your child’s camp, refunds will not be given, per our current policy.
     
  • No Show - If you are registered for a camp session and do not attend for any reason and/or do not notify us that you will not be attending at least two weeks prior to the start of the session, refunds will not be issued.

 Refunds for Illness or Quarantine:

  • In the event that an individual is required to quarantine due to a COVID exposure. No refunds or credits will be available for the duration of the individuals' quarantine unless notice is given two weeks prior to the first day of the camp session. 
     
  • In the event that an individual chooses to travel to a state on the quarantine list and is required to quarantine for two weeks upon return. If for any reason you need to cancel your camp registration, you will receive a full refund for any fees you have paid, including deposits, if you cancel at least two weeks prior to the first day of the camp session for which you are registered. Please contact our Summer Camp Team at campadmin@ymcagbw.org if you need to cancel your camp registration. 
     
  • In the event that your child has a positive case in their stable group at the YMCA and must quarantine. As the YMCA is unable to provide care for your child until the end of the quarantine period, full credit will be provided for the duration of the quarantine. 
     
  • In the event that your child is sick, regardless of illness, or absent for a reason not listed above. No refunds will be available. 

Questions or enrollment changes should be directed to our summer camp team at campadmin@ymcagbw.org.
 

What happens if a child tests positive for COVID-19?

Policies and procedures are subject to change prior to the start of camp as guidance evolves to fit the current situation. Registered families will receive updated communications prior to the start of camp. Updates and changes will also be detailed below. 

If the YMCA identifies a child who tested positive for COVID-19 we will take the following steps: 

  • The YMCA will immediately notify local health officials. 
     
  • The YMCA will notify the parents of those in the affected stable group. 
     
  • The Camp Director will inform those who have had close contact with a person diagnosed with COVID-19 to stay home and self-monitor for symptoms and to follow CDC guidance if symptoms develop.
    • If a person does not have symptoms, CDC guidance for home isolation should be followed. 
       
  • Students in the stable camp group and staff who are in close contact with the affected camper will be asked to stay home 10 days after the last know contacted of those affected. 
    • The Y will work with the local health officials to determine appropriate next steps, including whether an extended dismissal duration is needed to stop or slow the further spread of COVID-19. 
       
  • The affected classroom will be closed for 24 hours, then thoroughly disinfected before using it again. 

In the case of a confirmed case, the CDC recommends the child not return until: 

  • Authorization by a medical professional OR symptoms have improved AND at least 24 hours have passed fever free which is defined as resolution of fever without the use of fever-reducing medication. 

How many kids will be at camp?

All branches have reduced the number of camper spots each week, basing enrollment numbers on the available indoor space in the event of bad weather.

What is social distancing/stable groups?

Social distancing requires a combination of several protocols. 

  • Social distancing during drop-off & pick-up time is accomplished by physical demarcations among age groups within a space. 
  • Stable groups, throughout the day, function as a cohort of children and staff that stay together.
  • Staff maintain the 6 ft. recommended distancing from each other, whenever possible.

How will staff be trained and monitored?

All YMCA staff go through a standard screening and training process regardless of their specific role within our facilities. This ensures that all staff on our YMCA campuses or camp sites have appropriate clearances and training to work with and around children and that each staff person is CPR and first aid certified. For additional security, all YMCA members, visitors and guests are processed through our visitor management system prior to entering our facilities. 

In addition to their general YMCA staff training, camp counselors receive additional counselor training to prepare them for a safe summer of fun. This training now includes a review of social distancing, stable groups, cleaning and disinfecting (according to CDC guidelines), virus spread reduction practices as well as required handwashing. Each branch has a designated staff member responsible for making sure that all program participants as well as staff, adhere to the requirements. 

All staff - along with our members, visitors, campers and guests - must complete a health screening upon their arrival to our facilities or camp sites. 

What does the health screening look like?

Policies and procedures are subject to change prior to the start of camp as guidance evolves to fit the current situation. Registered families will receive updated communications prior to the start of camp. Updates and changes will also be detailed below. 

Upon arrival, all children and staff are temperature-checked and asked the screening questions listed below.

If any individual has a temperature of 100.4 degrees or higher they are not permitted to enter the YMCA/ or attend camp. If any individual answers YES to any of the symptoms below (or any 2 from question 3), they may not enter the YMCA/attend camp.

Question 1: Have you been in contact with anyone with COVID-19 in the past 14 days?

Question 2: In the past 24 hours, have you experienced a persistent cough or shortness of breath.

Question 3: In the past 24 hours, have you had any of the following symptoms (2 or more symptoms precludes entry to the YMCA):

  1. New loss of taste/smell
  2. Body aches
  3. Sore throat
  4. Fever
  5. Chills
  6. Diarrhea
  7. Repeated shaking with chills
  8. Muscle pain
  9. Headache

For everyone's health and safety, we cannot make exceptions, and we thank you in advance for not asking our staff to do so if your child is not permitted to enter the camp site. There is a short questionnaire regarding COVID exposure as well upon arrival.

My child has health issues. Is coming to camp is a good idea? 

We cannot offer an opinion on whether or not participating in YMCA programs is a good fit for your child. That decision is up to you. We can assure you that, following the guidelines we have been provided, we are doing everything we can to provide the safest environment possible for children and staff.

Can I visit during the day?

The CDC recommends no visitors on site. This summer, we are not inviting parents to visit. If you have specific concerns, please discuss them with the camp director. We apologize for any inconvenience.

What kinds of activities will be available at camp?

Weekly activities typically include arts and crafts, nature and STEM, drama, field games, sports and movement, water play, and theme-related activities. We are also intentional about incorporating language arts and math opportunities into our activities to support students academically during the summer months.

Activities for each camp may vary based on the camp selected and the amenities available at the camp site. 

 

What happens if the weather gets bad and you have to go inside? 

We used the available square footage in our indoor spaces to determine the number of children we can have at a site. The measurements used far exceeded the 6-foot social distancing recommendation (36 square feet) allowing for children to be able to move around even though they would still be staying in their stable groups. 

What does pick up and drop off look like?

Drop off and pick up are done curbside with parents and guardians remaining in their cars. When you arrive in the drop off lane, your child’s temperature is taken and you are asked a short series of health screening questions by a staff member. Your child will then be escorted to the campsite by our staff.