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Registered Camper Information

For 112 summers, the YMCA of Greater Brandywine has helped kids enjoy their summer through our core values: caring, honesty, respect and responsibility. 

Communication and parental involvement is essential for a positive camp experience. Review our Parent Survival Handbook for useful summer camp information. We look forward to serving your family this summer! 

What do I do if I need to update or change my registration?

Currently registered families who need to adjust, change or cancel their registration should complete our Registration Change Form. Please complete the form for each registered camper in your family. 

  • Changes in your child's camp schedule must be made at least one week prior to the camp start and are subject to availability. Confirmations are sent upon completion of registration.
     
  • Cancellations must be made at least two weeks prior to the camp start in order to receive a refund. Please note that camp deposits are non-refundable and non-transferable. 

Questions about changes in registration should be directed to our camp team at campadmin@ymcagbw.org

 

 

How do you manage camper allergies or medical needs?

All registered campers will be provided with a link to ePACT, our HIPPA-Compliant system for managing camper's medical information, prior to the start of camp. Information provided to ePACT is owned by you and our counselors and staff will be provided access while your camper is in our program. 

Parents can update their forms and information in ePACT at any time throughout the summer.

Our full medication policy, nut-free policy and information about allergies, emergency medical care and more is available in our Parent Handbook

What should I bring to camp?

Our camp team will contact you prior to the start of camp to share a full list of things to pack for camp and the list may vary depending on camp enrollment. 

Please label all personal items. 

Packing List

  • Weather appropriate attire
  • Camp appropriate footwear (typically closed-toe supportive sneakers or sandals)
  • Hat
  • Rain Jacket
  • Sunglasses
  • Backpack
  • Water Bottle(s)
  • Sunscreen
  • Bug Spray
  • Towel
  • Bathing suit and pool shoes
  • Change of clothes
  • Lunch/Snacks [we are a peanut-free campus]

Campers are not permitted to bring electronic devices, money or toys from home and should not wear clothing with inappropriate logos. 

More information is available in our Parent Handbook. 

How can I confirm what weeks of camp my child is enrolled in?

Log into your YMCA account and select the “View Family Member’s Schedule” hyperlink. Select the name of the child and the Camp/Childcare schedule details to view a weekly layout.

Can I make payment in advance of the due date?

Yes! Those responsible for payments can log into their YMCA account and select the “Pay on Account” hyperlink. 

How can I confirm my payment plan?

Those responsible for payments can log into their YMCA account and select the “Pay on Account” hyperlink. Select the appropriate receipt number and scroll to the way to the bottom of the page to view the payment plan.

Anything else I need to know before our camp week(s)?

Please feel free to review our parent blog posts for your location. This information will be emailed out to you the Friday before each week you have registered for summer camp.
 

Brandywine YMCA

Jennersville YMCA

Kennett Area YMCA

Lionville Community YMCA

Octorara YMCA

Oscar Lasko YMCA

Upper Main Line YMCA

West Chester Area YMCA

Health & Safety Information

What health and safety protocols have been implemented as a result of COVID-19?

Policies and procedures are subject to change prior to the start of camp as guidance evolves to fit the current situation. Registered families will receive updated communications prior to the start of camp. Updates and changes will also be detailed below. 

As always, our highest priority is providing the safest and healthiest experience possible for all who enter the YMCA. Since the beginning of the pandemic, we have followed the guidance issued by the Centers for Disease Control, the Pennsylvania Department of Health, the Chester County Health Department and the Department of Human Services.

Effective July 6, 2021:

 

  • Based on the recent updates provided this week  our mask policy has been updated and will be as follows:

    • Indoors – all children may be mask-less if desired. Staff who have been verified as being fully vaccinated may be mask-less if they choose.

    • Outdoors – Children and staff may remove their masks while outdoors

These include, but are not limited to:

  • Parents are to self-screen their campers daily before bringing them to camp. Campers with a temperature of 100.3 or higher, who have come in contact with someone with COVID-19 in the last four days or are exhibiting two or more COVID symptoms should not come to camp.
     
  • Additional training for staff and campers on good hygiene practices. All campers participate in an orientation that includes a discussion on the need to be attentive to personal space and avoid close contact, stable group management, handwashing techniques, mask management, keeping hands away from the face, sneezing and coughing etiquette and respecting others' belongings.
     
  • Frequent hand-washing breaks and enhanced disinfecting procedures have been implemented. In addition, multiple hand washing stations are available at each campsite. Campers and staff wash their hands upon arrival and multiple times during the day. Staff instruct children how to wash hands effectively, and we ask that you review the importance of handwashing at home. Hand sanitizer is available if/when sinks are not close by.
     
  • Parents and guardians remain in their cars during camp drop-off and pickup with a member of our staff accompanying each child to the campsite. 
     
  • Camper groups are smaller and activities, where staff and children can be spaced further apart, are employed. 
     
  • Social distancing is employed through the use of stable groups. Every effort is made to keep the same staff member with each group. This group is autonomous, maintaining recommended social distancing from all other groups and in this way, the children are limited in their exposure to others.

Note: Policies and procedures are subject to change prior to the start of camp if guidance evolves from federal, state and local health agencies. Registered families will receive updated communications prior to the start of camp regarding any changes.

What does the health screening look like?

Policies and procedures are subject to change prior to the start of camp as guidance evolves to fit the current situation. Registered families will receive updated communications prior to the start of camp. Updates and changes will also be detailed below. 

  • Parents are to self-screen their campers daily before bringing them to camp. Campers with a temperature of 100.3 or higher, who have come in contact with someone with COVID-19 in the last four days or are exhibiting two or more COVID symptoms should not come to camp.

What does pick up and drop off look like?

Drop off and pick up are done curbside with parents and guardians remaining in their cars. Parents are to self-screen their campers daily before bringing them to camp. Campers with a temperature of 100.3 or higher, who have come in contact with someone with COVID-19 in the last four days or are exhibiting two or more COVID symptoms should not come to camp. Your child will be escorted to the campsite by our staff.

My child has health issues. Is coming to camp is a good idea? 

We cannot offer an opinion on whether or not participating in YMCA programs is a good fit for your child. That decision is up to you. We can assure you that, following the guidelines we have been provided, we are doing everything we can to provide the safest environment possible for children and staff.

 What is social distancing/stable groups?

Social distancing requires a combination of several protocols. 

  • Social distancing during drop-off & pick-up time is accomplished by physical demarcations among age groups within a space. 
  • Stable groups, throughout the day, function as a cohort of children and staff that stay together.
  • Staff maintain the 6 ft. recommended distancing from each other, whenever possible.

Summer Camp Information

Is a YMCA Membership Required for Registration?

A YMCA membership is not required to register for camp. However, those who maintain a YMCA membership at the time of registration through the end of a camp session receive the member rate. If the membership is not maintained during this period, the rate will be adjusted to the non-member rate. 

No changes to the rates will be made if a YMCA membership has been started AFTER the camp registration has been processed. 

What is your refund policy?

Need to change or update your registration? Please complete our registration change form.

We understand that this situation is fluid and have adjusted our refund and cancellation policy as follows.

Canceling Your Camp Registration

  • Two Weeks Prior to the Start of Your Camp - If for any reason you need to cancel your camp registration, you will receive a refund for any fees you have paid not including the $35 camp deposit (camp deposit is non-refundable, non-transferable) if you cancel at least two weeks prior to the first day of the camp session for which you are registered. Please contact our Summer Camp Team at campadmin@ymcagbw.org if you need to cancel your camp registration.
     
  • Less than Two Weeks Prior to the Start of Your Camp - If for any reason, you need to cancel your camp registration within the two weeks immediately prior to the start of your child’s camp, refunds will not be given, per our current policy.
     
  • No Show - If you are registered for a camp session and do not attend for any reason and/or do not notify us that you will not be attending at least two weeks prior to the start of the session, refunds will not be issued.

 Refunds for Illness or Quarantine:

  • In the event that your child has a positive case in their stable group at the YMCA and must quarantine. As the YMCA is unable to provide care for your child until the end of the quarantine period, full credit will be provided for the duration of the quarantine. 
     
  • In the event that your child is sick, regardless of illness, or absent for a reason not listed above. No refunds will be available. 
     
  • Unless otherwise specified, all camps are offered Monday-Friday. If you are not able to attend any portion of the camp week no pro-rated fees, credits or refunds will be provided.

Questions or enrollment changes should be directed to our summer camp team at campadmin@ymcagbw.org.
 

Are there any late fees for registration?

Registration for each camp week must be submitted by 10 PM on the Wednesday prior to the start of the camp week in order to avoid paying a $50 late fee.

How many kids will be at camp?

All branches have reduced the number of camper spots each week, basing enrollment numbers on the available indoor space in the event of bad weather.

What kinds of activities will be available at camp?

Weekly activities typically include arts and crafts, nature and STEM, drama, field games, sports and movement, water play, and theme-related activities. We are also intentional about incorporating language arts and math opportunities into our activities to support students academically during the summer months.

Activities for each camp may vary based on the camp selected and the amenities available at the camp site. 

 

How will staff be trained and monitored?

All YMCA staff go through a standard screening and training process regardless of their specific role within our facilities. This ensures that all staff on our YMCA campuses or camp sites have appropriate clearances and training to work with and around children and that each staff person is CPR and first aid certified. For additional security, all YMCA members, visitors and guests are processed through our visitor management system prior to entering our facilities. 

In addition to their general YMCA staff training, camp counselors receive additional counselor training to prepare them for a safe summer of fun. This training now includes a review of social distancing, stable groups, cleaning and disinfecting (according to CDC guidelines), virus spread reduction practices as well as required handwashing. Each branch has a designated staff member responsible for making sure that all program participants as well as staff, adhere to the requirements. 

All staff - along with our members, visitors, campers and guests - must complete a health screening upon their arrival to our facilities or camp sites. 

What happens if the weather gets bad and you have to go inside? 

During poor weather, campers are moved indoors where they are able to enjoy our gymnasiums, indoor pools and more. We have plenty of fun activities prepared and ready for poor weather days. 

To ensure appropriate social distancing, we used the available square footage in our indoor spaces to determine the number of children we can have at a site. The measurements used far exceeded the 6-foot social distancing recommendation (36 square feet) allowing for children to be able to move around even though they would still be staying in their stable groups. 

Do you offer sibling discounts?

Yes. Families with two or more children signing up for the same week(s) of camp will receive a 10% discount off of the lowest weekly fee*. 

If you register online, please complete the sibling discount form and a discount will be applied to your account.

Sibling Discount Form


* Some restrictions apply.

Please note: Sibling discounts cannot be combined with financial assistance and/or staff discounts.

What are your camp hours?

Our camps have several options for families seeking camps to best fit their schedules and care is available from 7 AM - 6 PM daily. 

  • Full-day programs run from 9 AM - 4 PM
     
  • Half-day programs run from 9 AM - 12 PM or 1 PM - 4 PM

Our camps include FREE before and after camp time, which is offered from 7 - 9 AM and 4 - 6 PM. 

* Campers who attend summer camp at the Oscar Lasko YMCA & Childcare Center through the Believe and Achieve program pay $15 per week for Before OR After Care or $25 per week for both. 

Do you offer scholarships or Financial Assistance?

At the YMCA, we do not turn anyone away due to an inability to pay.

Anyone is invited to apply for an income-based YMCA membership or financial assistance. Those receiving income-based memberships are also eligible to receive discounted rates for programming, including camp!

Learn More about Financial Assistance